1. Registry holder

Polar Squad Oy
2867907-8
Kaisaniemenkatu 1 BA, 4th floor
00100 Helsinki, Finland

2. Introduction

This Privacy Policy describes the type of Personal Data collected by Polar Squad as well the purpose for which Polar Squad collects data.

3. Definitions

“Polar Squad”, “we” or “us” refers to Polar Squad, a Finnish limited company [2867907-8]. 

“Personal Data” refers to information relating to an identified or identifiable natural person. Polar Squad collects personal information from Data Subjects for the purposes stated below. 

“Data Subject” or “you” refers to the subject that provides Personal Data to Polar Squad.

“Consent” refers to the Data Subject’s given consent to Polar Squad to process the Data Subject’s Personal Data.

4. What information do Polar Squad collect and for what purpose?

4.1 Recruitment

For recruitment purposes, we collect Personal Data that has been submitted to us by the Data Subject. We may also collect Personal Data provided by third party service providers and/or collaborate with third party services providers for recruitment purposes.  As time elapses and we develop our company, we may also change possible third party services providers that we may collaborate with. The data submitted by the Data Subject for recruitment purposes will only be available to the people taking part in the recruitment process. The data will be removed once it is no longer relevant for recruitment purposes unless the applicant gives consent to store the data for future references.

4.2 Sales and Marketing

For sales and marketing purposes we collect contact information such as name, e-mail address and phone number to clients and prospective clients. Collected information is only stored as long as the information is relevant and then removed. We use third-party secured platforms for information storage.

5. Information security

We only collect necessary Personal Data, and do not store it longer than necessary. At Polar Squad, we only transfer and store collected data in accordance with applicable relevant regulations. In the event of a merger or a sale of Polar Squad, relevant client information may be transferred to the acquiring party. Confidentiality regarding all Personal Data will be guaranteed through a non-disclosure agreement with the acquiring party. 

Personal information may upon demand from authority or court order be transferred to authorities or an administrator of justice based on statutory prerequisite.

6. Rights of the Data Subject

The Data Subject has the right to be informed about the Personal Data that we have collected. For marketing purposes, the Data Subject has the right to choose not to receive direct marketing. Upon request by the Data Subject, the right to be forgotten may be applicable, also the Data Subject may request to have the Personal Data moved to another data controller or processor. 

These are the following rights you are entitled to and that we will carry out upon your request:

6.1 Right to withdraw consent

The Data Subject has the right to withdraw consent at any time. For example, if you have given consent to direct marketing, you can revise it at any time.

6.2 Right to access to information

The Data Subject has the right upon request to obtain information regarding the processing of your Personal Data and access to it. You also have the right to be informed of the purpose and use of the collected Personal Data.

6.3 Right to rectification

If the Data Subject discovers inaccuracy in the collected data, the Data Subject has the right to ask for rectification of the information.

6.4 Right to be forgotten

In certain situations, the Data Subject has the right to be forgotten. Upon request, we may remove all the Personal Data we have collected from you, if the Personal Data is no longer needed for the purpose it was originally collected or if there is no legal ground that obligates us to store the information. We will also remove your Personal Data if you for any reason resist the processing of your Personal Data, if there is no other basis for the processing of the Personal Data.

6.5. Right to deny direct marketing

You have the right at any time to deny direct marketing.

6.6 Right to data portability

You have the right to ask for your Personal Data to be moved. In this situation, we will deliver your Personal Data to you in machine-readable format to enable personal storage of the information or transfer to another data controller or data processor. Upon your request, we may also transfer your Personal Data, if this is technically feasible. This is however only possible in situations where we have retrieved your personal information based on consent or based on another form of agreement between you and us.

6.7 Right to file a complaint with the supervisory authority

The Data Subject has the right to file a complaint with the supervisory authority based on the process of the Data Subjects Personal Data.

7. Contact

Questions and requests can be directed to info@polarsquad.com